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Meeting Rooms

The library has four meeting rooms available for members of the community to reserve for their use.

 

Study Room

One small study room is available for use during library hours only. This room seats 1- 4 persons. Larger groups will be allowed in these rooms only at the librarian’s discretion. 

  1. Reservations will be made on a first come, first served basis.  Reservations may be taken over the telephone but a Room Reservation form must be signed at the Library within 3 days in order to confirm the reservation.  If a reservation form is not signed within that time, the room will be considered available for use by another.

  2.  The Library will not accept more than one reservation from an individual or group at one time. 

  3.  Children will be allowed to use this room at the librarian’s discretion.

  4.  The Library’s policy on Conduct in the Library applies.

 5.   Study room may be used in one-hour increments. All people using the study room should sign in at the desk.

 6.  Exceptions to these rules, such as use on a regular basis for GED classes or tutoring, will be made as deemed appropriate by the library director.

 

 

Iowa History and Genealogy Room

The Iowa History and Genealogy Room is available for use during library hours only.  This room holds the library’s Iowa History and Genealogy Collection and related equipment.  The room is intended for general public use but can be used for meetings when alternate space is not available.  Individuals and groups wanting to use this space for meetings do so with the understanding that others may be in the room to use the collection and/or equipment located there.

The Iowa History and Genealogy Room has tables and chairs for seating of up to 15 people.  One additional small table and chairs (seating up to 6 people) can be added to this space if needed.  This space is not private as people may be using the collection or may be walking through to city hall.  Refreshments will be allowed in this room with refreshments to be kept on the tables and not near any of the equipment.

 1.  Reservations may be taken over the telephone but a Room Reservation form must be signed at the Library within 3 days in order to confirm the reservation.  If a reservation form is not signed within that time, the room will be considered available for use by another.

 2. The Library’s policy on Conduct in the Library applies.

 

 

Multipurpose Program Room

The multipurpose program room is available for use during library hours only.  This room seats 10 to 12 people around the conference table and may accommodate a few more depending on how the room is configured.  This room includes a wall mounted television screen and presentation equipment, a Wii gaming console, and a gaming cart with a television and Xbox 360 gaming console.  Primary use of this room is for library programming, gaming activities, and small group meetings.  Priority use will be for library programming.  Refreshments will be allowed in this room ONLY if there is adult supervision, with refreshments to be kept on the tables and not near any of the equipment.

 1. Reservations for this room will follow the same procedures as that for the Hoffman Room.  Reservations may be taken over the telephone but a Room Reservation form must be signed at the Library within 3 days in order to confirm the reservation.  If a reservation form is not signed within that time, the room will be considered available for use by another.

 2.  If the room has not been reserved in advance for a program, meeting, or special activity, it may be used on a walk-in basis.  In this case, the room may be used in one-hour increments.  Anyone entering the room must sign in at the circulation desk prior to entering the room.

 3.  If someone wishes to use the gaming cart and console in the study room while this room is in use but the gaming equipment is not needed, arrangements should be made in advance so as to not inconvenience those in the multipurpose room.

 4.  The Library’s policy on Conduct in the Library applies.

 

 Mathias M. Hoffman Community Meeting Room Policy

  1. The James Kennedy Public Library has one meeting room, which can be divided into two smaller rooms to increase usage.  Occupancy is as follows:
    1. Entire room - 107 people auditorium style or 50 people conference style
    2. Room A - 38 people auditorium style or 18 people conference style.
    3. Room B - 49 people auditorium style or 32 people conference style

 2.  Organizations and individuals may use the meeting room to promote cultural, educational, civic and public informational meetings and activities.

 3.  Library programs take precedence over those programs of any other group.

 4.  This policy applies to all persons/groups using the community rooms.

 5.  All meetings held at the library must be free of charge.  Groups and individuals may not sell merchandise, fundraise, solicit for later sales contacts or placement of orders, or charge admission fees.  If groups offer materials in connection with study groups, conferences and similar events, they may accept donations to cover the cost of materials.  Exception:  Events sponsored by the James Kennedy Public Library, the City of Dyersville, Friends of the James Kennedy Public Library, educational organizations charging a fee that covers materials and instruction involved in a purely educational endeavor, and local, county, or state library group meetings are exempt from the above restrictions.

 6.   The Community Room may be reserved during times that the Library is open. Gatherings may begin before or continue after the Library is closed, however the majority of the meeting should take place during hours the Library is open.  If the room is to be used during hours the library is not open, the key to the room must be picked up during library hours and/or returned via the book drop immediately following the use of the room. Special arrangements may be made for organizations to use the space during non-library hours if a library staff member is a part of the organization and/or is willing to serve as the responsible party. In this case, the organization requesting use of the space may be asked to reimburse the library for the cost of staff wages.

 7.  Reservations will be made on a first come, first served basis.  In fairness to the numerous groups in the community who may wish to use this facility, the Library will not accept more than two reservations from an organization at one time.  Exceptions to this rule may be made on a case by case basis by the JKPL Art, Furnishings and Facility Committee.  Exceptions will be considered where there is a significant need for advance planning by the organization wanting to make more than two reservations, AND there is a benefit to the Dyersville area community by allowing this exception. 

 8. Reservations may be taken over the telephone but a Room Reservation form must be signed at the Library within 3 days in order to confirm the reservation.  If a reservation form is not signed within that time, the room will be considered available for use by another.

 9. Should it be necessary to cancel a meeting, notice should be given to the library as soon as possible.

 10.  Children under age 18 must be supervised at all times.

 11.  Groups using the Meeting Rooms are responsible for any damage that may occur during their use.  Costs will be billed to the person signing the reservation form.

 12.  The Meeting Rooms are available free of charge.

 13.  Set-up and clean-up must be accomplished within the reserved time period.

 14.  Use of tobacco products is not permitted in the building.

 15.  Use of alcoholic beverages is not permitted in the building.  The Library Board reserves the right to automatically waive this regulation for library sponsored events. 

 16.  Groups may have access to the kitchenette facilities.  Groups using the kitchenette must furnish their own supplies such as eating utensils, coffee, sugar, towels, etc.

 17.  Meals or light refreshments may be served in the meeting rooms, however, preparation of the food may not be done at the library.

 18.  Library supplies may not be used by groups using the room.

 19.  The responsibility for proper care of the facilities lies with the person signing for the reservation.  Furniture should be left in the arrangement in which it was found.  Broken or damaged materials must be replaced to the satisfaction of the Library.  Should damage fees be assessed, they must be paid before using the Community Room again.

 20.  The following items of equipment may be available for use in the Community Rooms:  portable microphone, marker board, podium, TV/DVD, projection screen, microwave, coffee pot, laptop, popcorn popper.  Arrangements for their use should be made at the time the reservation is made.

 21.  Persons interested in using the multimedia equipment available in this room should refer to the Multimedia Equipment Use Policy.

 22. The Library’s policy on Conduct in the Library also applies to use of the meeting room. 

 23. Anyone violating these provisions may be asked to leave and/or be denied future  use of the facilities.

The Library is not responsible for theft or damage of equipment or material supplied by users.   Permission to use a meeting room does not imply Library endorsement of the aims, policies, or activities of any group or organization.