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Minutes 11-12-2008

James Kennedy Public Library
Board of Trustees
Minutes of the November 12, 2008, Meeting

The regular monthly meeting of the Board of Trustees of the James Kennedy Public Library was held on Wednesday, November 12, 2008, in the Hoffman Community Room. Present: Angela English, Dan Boice, Sally Brant, Joyce Bries, Dorothy Digmann, Barb Heitzman, Brenda Ingles, Becky Schwendinger, and Library Director Shirley Vonderhaar; Karen Knepper was absent.

1.    The meeting was called to order at 6:47pm by Board President Angela English.

2.    Agenda: Barb MOVED “Approval of the Agenda as posted,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Bries, Digmann, English, Heitzman, Ingles, Schwendinger; Nays: None; Absent: Knepper.

3.    Agenda Consent Calendar:
•    Minutes of the October 14th Regular Meeting

•    Correspondence & Communications: The Library had received a card from Representative Steve Lukan, with congratulations on the recent HAPLR ranking.

•    October Librarian’s Report:.

•    Bills:
October Claims Report
General Library Claims for November
October/November Credit Card Claims

•    Budget Reports:
October City Report
October Library Report

•    Trust Account Reports:
October Bank Statement
October Balance Report: Shirley noted that the Library is considering using Kay Thier memorial funds to start a puppet collection.
Trust Account Expenditure Report

•    October Gifts to Library Trust Account

Donation:    Dream Field DVD
From:        Field of Dreams
   
Donation:    $100.00
From:        JKPL Staff
In Memory Of:    Kay Thier
Restrictions:    for children’s books

Donation:    $100.00
From:        Roger Riesberg

Donation:    $200.00
From:        Osman Alibasic
Restrictions:    for audio books
   
Angela expressed the Board’s thanks to these donors for their generosity.

•    Program Reports
October Report on Programs & Attendance
Report on Summer Adult Reading Program: Shirley said that the influx of reviews was overwhelming, and she will need to figure out a better way to process them; a nice problem!
November Calendar of Events
Schedule for Upcoming Programs:

•    Grants: Nothing new to report. Shirley and Brenda had submitted a nomination to Library Journal in the contest for “the nation’s best small library.”

•    Friends of the Library: The book sale had been completed, and the next meeting of the Friends will be on November 17.

Becky MOVED “Approval of the Agenda Consent items, with the exception of item 01-000122 of the Library Claims,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Bries, Digmann, English, Heitzman, Ingles, Schwendinger; Nays: None; Absent: Knepper.
Brenda MOVED “Approval of item 01-000122 of the Library Claims,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Schwendinger; Nays: None; Abstaining: Bries; Absent: Knepper.

4.    Approval of NEILSA E-rate Consortium: Dan MOVED “That the Library continue to participate in the NEILSA E-Rate Consortium, and that the Board approve Shirley’s signing of the contract,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Bries, Digmann, English, Heitzman, Ingles, Schwendinger; Nays: None; Absent: Knepper.

5.    General Library Survey: Shirley distributed the completed form and fielded some questions.

6.    Annual Report for 2007-08: Shirley will have this at the December meeting.

7.    Evaluation of Director: Angela will distribute the evaluation form to the trustees, who should have them back to Dan by December 1.

8.    Finance Committee: Angela reported that the Committee is ready to begin preparing a draft budget for FY2009-10, which the Board will receive at the December meeting.

9.    Personnel Committee: No report.

10.     Furnishings Committee: Becky passed around a photograph of the Beth Bird engraving that the Committee had ordered for the Library.

11.     Policy Committee: Barb reported that Shirley had done some research into setting up a waiver or hold harmless agreement for individuals wishing to participate in gaming activities that are physically active, based on a recommendation from a recent workshop. It appears, however, that there are few, if any, libraries that currently have these in place. There is some doubt that such waivers have any legal value, and the Library carries insurance to cover these kinds of injuries. Shirley will talk with Mr Michel and continue to research the topic, but the Policy Committee felt no urgent need to set up a waiver program.

9.    Strategic Planning: No report.

10.    Marketing Committee:
•    Status of Library Logo & Motto: The Board affirmed the importance of a logo, and affirmed faith in the Committee’s ability to work with both designer and printer to set up some good recommendations.
•    HAPLR: The Committee will consider a celebration of the latest HAPLR rankings, in order to involve city leaders.

14.    Meetings and Training:
Upcoming:  The ICN session on “The Engaged Library” was upcoming on Thursday.

Recently Attended: Shirley said that most of the staff had been able to attend the ILA Conference, which Shirley regarded as one of the best she’d attended. Joyce reported on some trustee sessions.
Brenda and Sally reported on the Imagine2020 kickoff meeting, noting that it will be important for the Library to be involved in submitting input in almost any project that results from the campaign.

11.    Oral Presentations: Shirley noted that the closure of DataBase could affect the Library, especially on waranteed parts. Board members suggested that Mike Kelly might be a useful contact, since he works with Acer products.
    Shirley said that the old website (dyersvillelibrary.org) should no longer be functioning, and cannot direct visitors to the new site.
   
12.    The next regular meeting is scheduled for Wednesday, December 10, at 6:45pm.

13.    Dorothy’s motion to adjourn was seconded and CARRIED at 7:55pm. Ayes: Boice, Brant, Bries, Digmann, English, Heitzman, Ingles, Schwendinger; Nays: None; Absent: Knepper.




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Daniel Boice, Secretary