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Minutes 10-14-2008

James Kennedy Public Library
Board of Trustees
Minutes of the October 14, 2008, Meeting

The regular monthly meeting of the Board of Trustees of the James Kennedy Public Library was held on Tuesday, October 14, 2008, in the Hoffman Community Room. Present: Angela English, Dan Boice, Joyce Bries, Dorothy Digmann, Barb Heitzman, Brenda Ingles, Karen Knepper, Becky Schwendinger, and Library Director Shirley Vonderhaar. Sally Brant was absent.

1.    The meeting was called to order at 6:47pm by Board President Angela English.

2.    Agenda: Becky MOVED “Approval of the Agenda as posted,” which motion was seconded and CARRIED. Ayes: Boice, Bries, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Absent: Brant.

3.    Agenda Consent Calendar:
•    Minutes of the September 10th Regular Meeting

•    Correspondence & Communications: None.

•    September Librarian’s Report: The Board noted the continued increase in usage.

•    Bills:
September Claims Report
General Library Claims for October
September/October Credit Card Claims

•    Budget Reports:
September City Report
September Library Report

•    Trust Account Reports:
September Bank Statement
September Balance Report
Trust Account Expenditure Report

•    September Gift to Library Trust Account

Donation:    $200.00
From:        Ellen Tilley
In memory of:    Kay Thier
Restrictions:    Consult with the Thier family

Donation:    $2500
From:        Dubuque Racing Association (Grant)
Restrictions:    Early Literacy Stations

    Angela expressed the Board’s thanks to these donors for their generosity.

•    Program Reports
September Report on Programs & Attendance
Report on Summer Adult Reading Program: postponed until November.
October Calendar of Events
Schedule for Upcoming Programs:

•    Grants: Shirley reported that she had applied for a “Picturing America” grant, in which the Library receives reproductions of important American art works, and provides programming in conjunction with the displays.

•    Friends of the Library: The Taste of the Midwest was another success, with 273 tickets sold in advance and 90 sold at the door, nearly the same total as 2006. The New Book Fair will be held the first week of November, using Scholastic Books materials. For matching unsold used books with dealers, Shirley noted that she plans to use volunteers or community service workers for this labor-intensive project.

Dorothy MOVED “Approval of the Agenda Consent items, which motion was seconded and CARRIED. Ayes: Boice, Bries, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Absent: Brant.

4.    Library Holiday Schedule: Barb MOVED “Approval of the proposed schedule,” which motion was seconded and CARRIED. Ayes: Boice, Bries, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Absent: Brant.

5.    Finance Committee: Angela reported that work will soon begin on the FY09-10 budget. Shirley said that Mick has asked for the budget by December 31.

6.    Personnel Committee: No report.

7.     Furnishings Committee: Becky reported that Angela, Betty Anne Scherrman, and she had visited with Beth Bird to examine some of her works. The Committee members had been struck by “Iowa Corn Goddess,” an etching with paint, and proposed buying it for the Library at a cost of $1,000.00. After describing the work, Becky MOVED, on behalf of the Committee, “That the Board approve purchase of the work,” which motion was seconded and PASSED. Ayes: Boice, Bries, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Absent: Brant. The Committee had also discussed with Beth Bird the idea of commissioning a work specifically for the JKPL, and she will get back to the Committee on this.

8.     Policy Committee: No report.

9.    Strategic Planning: No report.

10.    Marketing Committee:
•    Preliminary Plans for Library’s 50th Anniversary: Brenda related some of the ideas for a celebration that the Committee had discussed, including a film festival, celebration of “best books of the past fifty years,” and a wine tasting. The Board expressed great support for the wine tasting, and the Committee will proceed with this project, which may involve a matching grant as well. The Board also felt that the Library could incorporate other projects too.
•    Status of Library Logo & Motto: The Committee distributed a design created by Amy Wilhelm, which the Board appreciated. Board members noted that it would be good to offer participation to professional graphic designers in the community, as well, and the Committee was instructed to approach Tim Cahill, Carolyn Danner Walls, and Lynne Bradshaw about their help for the project.
•    Basket: The Committee displayed the basket of local goodies put together for the ILA silent auction.

14.    Meetings and Training:
Upcoming:  The ILA Conference will be this week Wednesday through Friday.
November 13th: Shirley will pursue getting a local site for the ICN session on “The Engaged Library.”

Recently Attended: Shirley said that the ARSL meeting was an outstanding experience, and will provide a fuller report later.

11.    Oral Presentations: The “Imagine 2020” kickoff will be in a couple of weeks, and Angela urged Board members to be involved.
City Council liaison Molly Evers noted that she had been with a group of Divine Word College students who had visited the Library, and that Shirley had done a wonderful impromptu welcome and tour of the Library.
Joyce noted that the Naperville, Illinois, Public Library sells its used books for $0.50 for hardcover and $0.25 for paperbound, and does lots of business.
Shirley briefly discussed the latest Hennen report on public libraries, noting that the JKPL had moved up from 4th to 3rd in our size, so that we are again ranked as the best library in Iowa. Shirley was especially pleased that our total numerical score had increased. The Board asked her to distribute this information to members of the City Council.
   
12.    The next regular meeting is scheduled for Wednesday, November 12, at 6:45pm.

13.    Barb’s motion to adjourn was seconded and CARRIED at 7:52pm. Ayes: Boice, Bries, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Absent: Brant.




_______________________
Daniel Boice, Secretary