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Minutes 6-10-09

James Kennedy Public Library
Board of Trustees
Minutes of the June 10, 2009, Meeting

The regular monthly meeting of the Board of Trustees of the James Kennedy Public Library was held on Wednesday, June 10, 2009, in the Hoffman Community Room. Present: Angela English, Dan Boice, Sally Brant, Joyce Bries, Barb Heitzman, Brenda Ingles, Becky Schwendinger, and Library Director Shirley Vonderhaar. Dorothy Digmann and Karen Knepper were absent.

1.    The meeting was called to order at 6:45pm by Board President Angela English.

2.    Agenda:  Becky MOVED “Approval of the Agenda as posted,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Bries, English, Heitzman, Ingles, Schwendinger; Nays: None; Not present: Digmann, Knepper.

3.    Agenda Consent Calendar:
•    Minutes of the May 13th Regular Meeting

•    Correspondence & Communications: None.

•    May Librarian’s Report: Shirley noted that more work needs to be done to get the online catalogue caught up with titles added or removed.

•    Bills:
May Claims Report
General Library Claims for June
May/June Credit Card Claims

•    Budget Reports:
May City Report
May Library Report

•    Trust Account Reports:
May Bank Statement
May Balance Report
Trust Account Expenditure Report

    May Donations to the Library Trust Account

From:        Paul Zurawski
Gift:        $14.53
Restrictions:    Adopt-a-book Program

From:        Joyce Bries
Gift:        $9.28
Restrictions:    Adopt-a-book Program

From:        Brenda Ingles
Gift:        $100.00
Restrictions:    Adopt-a-book Program

From:        Bob’s Complete Maintenance
Gift:        $20.00
Restrictions:    Summer Reading Program

From:        Steve Salter
Gift:        $10.00
Restrictions:    Summer Reading Program

From:        Kroeger Body Shop
Gift:        $25.00
Restrictions:    Summer Reading Program

From:        J & L Lumber
Gift:        $15.00
Restrictions:    Summer Reading Program

From:        New Vienna Savings Bank
Gift:        $25.00
Restrictions:    Summer Reading Program

From:        Milbert Financial
Gift:        $25.00
Restrictions:    Summer Reading Program

From:        Ron Radloff
Gift:        $10.00
Restrictions:    Summer Reading Program

From:        Dyersville Veterinary Clinic
Gift:        $25.00
Restrictions:    Summer Reading Program

From:        RACOM
Gift:        $25.00
Restrictions:    Summer Reading Program

Shirley noted that the computer failure had wiped out records of previous gifts to Library programs, but that the Library, by “starting over,” was making many new partnerships. She also reported that many other in-kind donations are arriving in preparation for the Summer Reading Program. Angela expressed the Board’s thanks to all the donors.

•    Program Reports
May Report on Programs & Attendance
June Calendar of Events
Schedule for Upcoming Programs:

•    Grants: Pamida is applying for a grant from the corporate foundation for JKPL children’s programming.

•    Friends of the Library: At their June 1 meeting, the Friends were able to report 212 current members, an increase from last year, and a bank balance of $7,360.91. The Used Book Sale has been scheduled for July 16, 17, 18, and 20. The Friends will be looking to replace two of their board members. The grant application to the DRA had been disallowed because the application listed paid staff time as part of the match, which the DRA does not allow.

Barb MOVED “Approval of the Agenda Consent items,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Bries, English, Heitzman, Ingles, Schwendinger; Nays: None; Not present: Digmann, Knepper.

Barb MOVED “That the Executive Committee be authorized to approve payment of bills needing to be paid prior to the end of the fiscal year,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Bries, English, Heitzman, Ingles, Schwendinger; Nays: None; Not present: Digmann, Knepper.

4.    Library Budget for FY2010: In May, the City Council had set 2.5% COLA raises for city employees. The Library’s Personnel Committee had agreed to recommend a 2.5% COLA raise for Library employees, as well. The proposed increase would free up some funds which, in the past, have typically been used for materials. Shirley had suggested that the Committee consider some merit-based increases, perhaps in the fall, especially for employees in lower pay ranges. This will also allow the Library to restore staffing to pre-April 1 levels. Sally MOVED “Approval of the recommended 2.5% COLA raises for Library staff,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Bries, English, Heitzman, Ingles, Schwendinger; Nays: None; Not present: Digmann, Knepper.

5.    Date of July Board Meeting: After discussion, Joyce MOVED “That the Board cancel the July meeting, and that the Executive Committee be authorized to approved payment of bills, subject to Board approval.” The motion was seconded and CARRIED. Ayes: Boice, Brant, Bries, English, Heitzman, Ingles, Schwendinger; Nays: None; Not present: Digmann, Knepper.

6.    Finance Committee: No report.

7.    Personnel Committee: No additional report.

8.    Furnishings Committee: No report.

9.     Policy Committee: No report.

10.    Strategic Planning: Dan reported that the planning effort would take as its motto the slogan of The High Strung, “Plan for optimum effect.”

11.    Marketing Committee: The Committee will need to make plans for the August 29th concert of The High Strung, and will welcome help from other trustees.
   
12.    Meetings and Training:
Upcoming: Shirley reported that she was intending to attend the annual conference of the Association for Small & Rural Libraries, to be held in Gatlinburg, Tenn. The Board felt that this would be a good conference.

Recently Attended: No report.

13.    Oral Presentations: Shirley reported that Pamida would be holding a series of summer fundraisers in early July. She will send out e-mails with details, so that we can coordinate our efforts. There was agreement that if the Teen Advisory Group could help, we could see that a portion of the funds go to them.
    Paul reported good signups for the bowling tournament.

14.    The next regular meeting is scheduled for Wednesday, August 12, at 6:45pm.

15.    Barb’s motion to adjourn was seconded and CARRIED at 7:24pm.




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Daniel Boice, Secretary