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Minutes 4-08-09

James Kennedy Public Library
Board of Trustees
Minutes of the April 11, 2009, Meeting

The regular monthly meeting of the Board of Trustees of the James Kennedy Public Library was held on Wednesday, April 11, 2009, in the Hoffman Community Room. Present: Angela English, Dan Boice, Dorothy Digmann, Barb Heitzman, Brenda Ingles, Karen Knepper, Becky Schwendinger, and Library Director Shirley Vonderhaar. Sally Brant and Joyce Bries were absent.

1.    The meeting was called to order at 6:48pm by Board President Angela English.

2.    Agenda: Barb MOVED “Approval of the Agenda as posted,” which motion was seconded and CARRIED. Ayes: Boice, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Not present: Brant, Bries.

3.    Agenda Consent Calendar:
•    Minutes of the March 11th Regular Meeting:

•    Correspondence & Communications: None.

•    March Librarian’s Report: Because of the computer problems, Shirley’s report was again lacking numbers that she hopes to insert as soon as the database has been restored. Shirley reported that the staff has made good progress on loading records for both materials and patrons.

•    Bills:
March Claims Report
General Library Claims for April: Shirley added the bill from Brian Oosterhaus for repair of water damage in the amount of $1250.00.
March/April Credit Card Claims

•    Budget Reports:
March City Report
March Library Report:.

•    Trust Account Reports:
March Bank Statement
March Balance Report
Trust Account Expenditure Report

•    March Gifts to Library Trust Account

Donation:    $10.19
From:        Lisa Gaylor
Restrictions:    Adopt-a-book program

Donation:    $50.00
From:        Dyersville American Legion
Restrictions:    Co-sponsorship of TRACES Bus-eum

Donation:    $50.00
From:        New Vienna VFW
Restrictions:    Co-sponsorship of the TRACES Bus-eum

Donation:    $12.00
From:        Bear Creek Carving Club
Restrictions:    Books or magazines about carving

$50.00, inadvertently deposited last month, was returned to the Friends account.

Angela expressed the Board’s thanks to these organizations and people for their generosity.

•    Program Reports
March Report on Programs & Attendance
April Calendar of Events:
Schedule for Upcoming Programs:

•    Grants: Shirley had applied for an ALA grant of $5,000 to support gaming.

•    Friends of the Library: The report from the Friends’ meeting, listing all of the events and activities that they agreed to sponsor, was included in the packet. Activities included:
$500.00 for appetizers for the Wine Tasting.
$230.50 for “Creations with a Twist:” a balloon/storytelling program in the summer.
$125.00 for the TRACES Bus-eum exhibit on “Behind Barbed Wire.”
$500.00 for music for the Wine Tasting.
$50.00 for the Humanities Iowa Speaker’s Bureau program “Jukeboxes, Pool Halls, & Ducktails.”
    The Board noted the retirement of Ruth Hemmer from active membership in the Friends, and directed Angela to express our acknowledgement of Ruth’s long service.

Barb MOVED “Approval of the Agenda Consent items,” which motion was seconded and CARRIED. Ayes: Boice, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Not present: Brant, Bries.

4.    Finance Committee: Shirley discussed her plan for reducing staff hours by an average of 10%, as well as keeping a tight rein on other spending.

5.    Personnel Committee: The Personnel Committee had endorsed Shirley’s reduction of staff time.

6.     Furnishings Committee:
•    Gutters: We were awaiting an additional bid, but expected it within days.
•    Water damage: Brian Oosterhaus said that he believed the damage was limited to the surface, with no underlying problems and no mould.
•    Beth Bird artwork: Both prints had arrived and would be displayed at the Anniversary Celebration.
•    Request to City Council for Appropriation of Funds for Library Capital Projects: The Board studied various needs, including a list of computer items, interior repair, and gutter installation. Karen MOVED  “That the Board request from the City Council an appropriation of $12,500 from the Library Capital Account to cover necessary repairs to the physical plant, installation of new gutters, and computer updates.” The motion was seconded and CARRIED.  Ayes: Boice, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Not present: Brant, Bries.

7.     Policy Committee: No report.

8.    Strategic Planning: A revision of the three-year plan and Dan’s comments on planning activities were included in the packet. Dan MOVED “Approval of the revised three-year plan,” which motion was seconded and CARRIED. Ayes: Boice, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Not present: Brant, Bries.

9.    Marketing Committee:
50th Anniversary Wine Tasting: Brenda reported that a fourth winery had asked to participate in the Anniversary Celebration. The Friends were generously paying for the appetizers, and there would be recorded music.
Proclamation: Mayor Heavens, in response to the request from the Committee, had read and signed a proclamation for National Library Week at the City Council meeting of April 6.
   
10.    Meetings and Training:
Upcoming: Amy Wilhelm had been accepted into the Public Library Management II class.
Shirley planned to attend the DALINC Spring Conference on April 24th.
Shirley had included in the board packet an e-mail about a program for trustees on April 21. Interested trustees should contact Shirley immediately.
Angela and Shirley had attended the annual meeting of the Library Agency. They reported that the Agency would fold in a few years, and that the JKPL would need to study our options, perhaps contracting with New Vienna and Luxemburg once again.

Recently Attended: Kim had attended a Teen Roundtable meeting and had taught a Teen Programming Workshop on behalf of the Northeast Iowa Library Service Area.
Shirley had attended a WIMBA class that used a retailing model of marketing for libraries.

11.    Oral Presentations: Angela noted that new Trustee Manuals had been distributed and included significant changes.

12.    The next regular meeting is scheduled for Wednesday, May 13, at 6:45pm.

13.    Dorothy’s motion to adjourn was seconded and CARRIED at 7:56pm. Ayes: Boice, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Not present: Brant, Bries.





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Daniel Boice, Secretary