You are here: Home / About / Library Board / Minutes / FY2009 / Minutes 1-14-09

Minutes 1-14-09

James Kennedy Public Library
Board of Trustees
Minutes of the January 14, 2009, Meeting

The regular monthly meeting of the Board of Trustees of the James Kennedy Public Library was held on Wednesday, January 14, 2009, in the Hoffman Community Room. Present: Angela English, Dan Boice, Sally Brant, Dorothy Digmann, Barb Heitzman, Brenda Ingles, Karen Knepper, and Becky Schwendinger. Joyce Bries was absent.

1.    The meeting was called to order at 6:45pm by Board President Angela English.

2.    Agenda:  MOVED “Approval of the Agenda as posted,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Absent: Bries.

3.    Agenda Consent Calendar:
•    Minutes of the December 10th Regular Meeting

•    Correspondence & Communications: None.

•    December Librarian’s Report: The Board noted the 7.63% increase in circulation and the 9% increase in library visits, as well as the astonishing 25% increase in circulation over last December.
•    Bills:
December Claims Report
General Library Claims for December
December/December Credit Card Claims

•    Budget Reports:
December City Report
December Library Report

•    Trust Account Reports:
December Bank Statement
December Balance Report
Trust Account Expenditure Report

•    December Gifts to Library Trust Account

Donation:    $20.00
From:        Laura Kennedy
In Memory Of:    Mercedes Singsank
Restrictions:    Children’s books selected by family

Donation:    $100.00
From:        Brenda Ingles
Restrictions:    Adopt-a-book program

Donation:    $1,000.00
From:        Kay Thier Estate
In Memory Of:    Kay Thier
Restrictions:    Unspecified special projects or collection
   

Angela expressed the Board’s thanks to the donors for their generosity.

•    Program Reports
December Report on Programs & Attendance: The Board noted the large attendance at several recent movies.
January Calendar of Events
Schedule for Upcoming Programs

•    Contract Use Reports
Statistics by Residence Area
Statistics by Contract / Service Area

•    Grants: Shirley had worked with Mr Michel to complete an ICMA Public Library Innovation Grant application, as described at last month’s meeting. They submitted a request for $28,766 to fund the basic infrastructure for a citywide Wi-Fi network, designed for city staff and emergency services.

•    Friends of the Library: The Friends sent out their annual membership mailing on Monday.

     Karen MOVED “Approval of the Agenda Consent items,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Absent: Bries.

4.    Discussion of letter sent from Iowa Ombudsman’s Office to all libraries: Angela reviewed the Iowa Open Meetings Law and how the Board should be concerned to observe it carefully.

5.    Finance Committee: The City has rescheduled budget presentations, and the Library’s     presentation had been set for February 2.

6.    Personnel Committee: No report.

7.     Furnishings Committee: The Board discussed roof leakage, a concern since the Library was opened, and hoped that the problem could be solved finally.

8.     Policy Committee: On behalf of the Committee, Barb MOVED “Approval of the Addendum to the City of Dyersville Employee Handbook, Section 10: Holidays,” which motion was discussed and CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Absent: Bries.
On behalf of the Committee, Barb MOVED “Approval of the Addendum to the City of Dyersville Employee Handbook, Section 2.11: Family Medical Leave Act,” which motion was CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Absent: Bries.
On behalf of the Committee, Barb MOVED “Approval of the Addendum to the City of Dyersville Employee Handbook, Section 3.6: Employee Appearance; and Section 15.7: Dress, Grooming and Smoking.” The motion was CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Absent: Bries.


9.    Strategic Planning: No report.

10.    Marketing Committee: No report.

11.    Meetings and Training:
Upcoming:  Shirley is planning to participate in a webcast on free databases. Angela discussed some sessions on the relationship of the Board to library personnel decisions, which will be hosted by the Library Service Area, and will be held on Thursday evenings in February and March. Angela will forward the details to Board members.

Recently Attended: Dan discussed the budget concerns of the State Library, noting that funds for public libraries were endangered. He noted the past support of Representative Lukan and Senator Hancock, and urged Board members to remind them of how the importance of the library increases during difficult economic times.

12.    Oral Presentations: Shirley had enclosed a report from Miriam Eick on updating the library patron records. The Board wished to convey its gratitude to Mrs Eick for taking on this large responsibility and doing an outstanding job.
 
13.    The next regular meeting is scheduled for Wednesday, February 11, at 6:45pm.

14.    Dorothy’s motion to adjourn was seconded and CARRIED at 7:25pm. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Schwendinger; Nays: None; Absent: Bries.





_______________________
Daniel Boice, Secretary