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June 11, 2008

James Kennedy Library
Board of Trustees
Minutes of the June 11, 2008, Meeting

The regular monthly meeting of the Board of Trustees of the James Kennedy Public Library was held on Wednesday, June 11, 2008, in the Hoffman Community Room. Present: Angela English, Dan Boice, Sally Brant, Dorothy Digmann, Barb Heitzman, Brenda Ingles, Karen Knepper, Betty Anne Scherrman, Becky Schwendinger, and Library Director Shirley Vonderhaar.

1.    The meeting was called to order at 6:45pm by Board President Angela English.

2.    Agenda:  MOVED “Approval of the Agenda as posted,” which motion was seconded and CARRIED. Ayes: Boice, Brant, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None; Absent: Digmann.

3.    Agenda Consent Calendar:
•    Minutes of the May 14th Regular Meeting
•    Correspondence & Communications: None.
•    Librarian’s Report for May: Shirley noted that the gate-counter’s battery had died, which necessitated some estimation of visitors.

•    Bills:
May Claims Report
General Library Claims for June
May/June Credit Card Claims

•    Budget Reports:
May City Report
May Library Report

•    Trust Account Reports:
May Bank Statement
May Balance Report
Trust Account Expenditure Report

•    May Gifts to the Library Trust Account:

Donation:    $12.41   
In Honor of:      N/A       
From:        Paul Zurawski   
    Restrictions:    Adopt-a-book for specific title   

Donation:    $15.99   
In Honor of:      N/A       
From:        Amy Wilhelm   
    Restrictions:    Adopt-a-book for specific title

Donation:    $100.00       
In Honor of:      N/A       
From:        Brenda Ingles       
    Restrictions:    Adopt-a-book for specific title

Donation:    $30.00       
In Honor of:      N/A       
From:        Milisa Close   
    Restrictions:    Donation for use of Meeting Room

Donation:    $14.00   
In Honor of:      N/A       
From:        Bear Creek Carving Club       
    Restrictions:    For carving book or magazine

    Angela thanked these donors for their generous gifts. Shirley noted also that Brenda had picked up a recent bill from Subway for cookies.

•    Program Reports
May Report on Programs & Attendance
June Calendar of Events: Several Board members complimented Shirley on the new format for the calendar. Barb, Karen, Dorothy, Brenda, and Angela volunteered to work shifts at the upcoming Pamida fundraiser, and Shirley said she would see about having herself and some staff attend, also.
Schedule for Upcoming Programs: Shirley noted that Michael Jasper would come for a writing workshop for children on July 25th, as well as to read from his work in the evening.

•    Grants: No report.

•    Friends of the Library: The Friends had received a $2,500 grant from the DRA for the purchase of AWE Early Literacy Stations. They had agreed to provide a matching $2,500 for the purchase.

Sally MOVED “Approval of the Agenda Consent items, and authorization for Shirley to submit to Tricia any invoices that arrive in June, with the consent of the president,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None.

4.    Purchase of Early Literacy Stations: BCR had indicated that the cost of these machines had increased, and the total cost for the two stations, including shipping, annual contract, and three-year warranty would be about $6,400. After discussion, Betty Anne MOVED “That the Board approve spending up to $1,500 for the purchase, with the expectation that the funds will be allocated from the Library Capital Account in FY08-09,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None.

5.    Date of the July Meetings: Because of various schedule conflicts, a July meeting would necessarily be very late. Therefore, Barb MOVED “That the July meetings be canceled, and that the Executive Committee be authorized to approve payment of bills.” The motion was seconded and CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None.

6.    28-E Agreement between Dubuque County Library and Carnegie-Stout Library: Shirley explained the idea of having the Carnegie-Stout Library handle the administration of the County library and its branches, as well as the proposed timetable for the changes. Effects on the JKPL would be in the future, if the plan is carried out.

7.    First Search & Enrich Iowa Contracts: Shirley had signed and returned these annually renewed contracts.

8.    Finance Committee: No report.
•    City Treasurer’s Report: a copy of this report, with information on the Library’s Capital Account, was in the packet. The Board asked Shirley to monitor the account, and to alert the Board of any changes or concerns.

9.    Personnel Committee: The Committee had discussed salaries, and, on behalf of the Committee, Betty Anne MOVED “That Shirley’s proposal of staff compensation (handout 9-2) be approved by the Board.” The motion was CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None.

10.     Furnishings Committee: Becky noted that the members would be doing more research into artwork by Beth Bird, for purchase for the Library.

11.     Policy Committee: No report.

12.    Strategic Planning: No report.

13.    Marketing Committee: No report.

14.    Meetings and Training:
Upcoming:  No report.
Recently Attended: Shirley noted that, because of geographical considerations, she had not been elected to the board of the Association for Rural and Small Libraries, but had been asked to serve on a number of committees.

11.    Oral Presentations: Angela noted that this would be the last meeting for Betty Anne Scherrman, who had served for thirty years, including as Board President, and who would be welcome to remain on the Art Committee. The Board recognized Betty Anne with applause.
   
12.    The next regular meeting was scheduled for Wednesday, August 13th, at 6:45pm.

13.    Barb’s motion to adjourn was seconded and CARRIED at 7:42pm. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None.




_______________________
Daniel Boice, Secretary