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May 14, 2008

James Kennedy Library
Board of Trustees
Minutes of the May 14, 2008, Meeting

The regular monthly meeting of the Board of Trustees of the James Kennedy Public Library was held on Wednesday, May 14, 2008, in the Hoffman Community Room. Present: Angela English, Dan Boice, Dorothy Digmann, Barb Heitzman, Brenda Ingles, Karen Knepper, Betty Anne Scherrman, Becky Schwendinger, and Library Director Shirley Vonderhaar. Sally Brant was absent.

1.    The meeting was called to order at 6:45pm by Board President Angela English.

2.    Agenda:  Barb MOVED “Approval of the Agenda as posted,” which motion was seconded and CARRIED. Ayes: Boice, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None; Absent: Brant.

3.    Agenda Consent Calendar:
•    Minutes of the April 9th Regular Meeting
•    Correspondence & Communications: The Library received a letter from Governor Culver’s office, thanking us for the invitation to the recent reception, and another letter from the governor stating his delight that the final budget would not cut funding for the State Library. The Board received a letter from Miriam Eick, thanking the Board for the gift of the discarded wood shelving to Beckman High School.
•    Librarian’s Report for April: Shirley noted that she has been moving DVDs and videos from the “adult” collection to the Children’s area because of space concerns. She noted that this would involve putting films with a PG rating in the Children’s area, and asked Board members to send her any comments.

•    Bills:
April Claims Report
General Library Claims for May
April/May Credit Card Claims

•    Budget Reports:
April City Report
April Library Report

•    Trust Account Reports:
April Bank Statement
April Balance Report
Trust Account Expenditure Report

•    April Gifts to the Library Trust Account:

Donation:    $126.51       
In Honor of:      N/A       
From:        Leah McCool       
    Restrictions:    Adopt-a-book for specific title   

Donation:    $106.19       
In Honor of:      N/A       
From:        Kimshiro Benton       
    Restrictions:    Adopt-a-book for specific title

Donation:    $24.95       
In Honor of:      N/A       
From:        Barb Heitzman       
    Restrictions:    Adopt-a-book for specific title

Donation:    $100.00       
In Honor of:      N/A       
From:        Brenda Ingles       
    Restrictions:    Adopt-a-book for specific title

    Angela thanked these donors for their generous gifts.

•    Contract Use Reports
Statistics by Residence Area
Statistics by Contract / Service Area: The Board agreed that Shirley need only provide these usage reports on a quarterly basis, instead of every month.

•    Program Reports
April Report on Programs & Attendance
May Calendar of Events
Schedule for Upcoming Programs: Shirley noted that Pamida would have its fundraiser on Saturday, June 14, from 10:00am—2:00pm, and Angela encouraged Board members to participate. Members suggested that there could be a laptop with the Library’s PowerPoint presentation, and copies of the Annual Report.

•    Grants: Shirley reported that the Library had received the 2008 ALA “We the People” Bookshelf on the theme Created Equal. The grant includes seventeen English-language and four Spanish books, bookmarks, and posters. Kim will plan some summer activities to tie in with the collection. The letter from ALA was distributed with packets.

•    Friends of the Library: The Friends will be supporting the Summer Reading Program, as well as visits from Fran Kennedy and Don Harstad.

Karen MOVED “Approval of the Agenda Consent items,” which motion was seconded and CARRIED. Ayes: Boice, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None; Absent: Brant.

4.    Contract for Custodial Services: Angela reported that the Executive Committee had studied the four bids, and was recommending that Shirley contact the references of Tim and Joyce Singsank and, if those were acceptable, offer them the job for a ninety-day trial at $12.00/hour. On behalf of the committee, Dan MOVED “That the Board accept the recommendation,” which motion was CARRIED. Ayes: Boice, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None; Absent: Brant.

5.    Service to Association for Rural and Small Libraries: Shirley expressed interest in serving with this national organization, and the Board strongly supported Shirley in this.

6.    Finance Committee: Angela reported that, at the Committee’s meeting with the Finance Committee of the City Council, no changes were made in the proposed agreement, which was discussed at the April meeting: the principal can never be used for general operating expenses, while the interest mentioned in the agreement can, but only by a resolution from the City Council. Were the Council ever to discuss this, the Board could at that point make known our opinion.  Angela regarded the agreement as a fair settlement, and would ask for a monthly report on the funds.

6.    Personnel Committee: The City Council, in April, had approved a 4% COLA raise for city employees. While the Council also removed longevity pay, effective July 1, 2008, they also added that figure to the employees’ wages prior to calculating the COLA. The Personnel Committee will meet and at the June meeting present a recommendation regarding wages.

7.     Furnishings Committee: No report.

8.     Policy Committee: No report.

8.    Strategic Planning: No report.

9.    Marketing Committee: No report.

10.    Meetings and Training:
Upcoming:  Shirley will plan to attend the upcoming Association of Small and Rural Libraries conference in Sacramento.
Recently Attended:

11.    Oral Presentations: Shirley noted that three board positions would expire at the end of June, and Angela encouraged members to seek good candidates.
   
12.    The next regular meeting was scheduled for Wednesday, June 11th, at 6:45pm.

13.    Barb’s motion to adjourn was seconded and CARRIED at 7:34pm. Ayes: Boice, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None; Absent: Brant.




_______________________
Daniel Boice, Secretary