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April 9, 2008

James Kennedy Library
Board of Trustees
Minutes of the April 9, 2008, Meeting

The regular monthly meeting of the Board of Trustees of the James Kennedy Public Library was held on Wednesday, April 9, 2008, in the Hoffman Community Room. Present: Angela English, Dan Boice, Sally Brant, Dorothy Digmann, Barb Heitzman, Brenda Ingles, Karen Knepper, Betty Anne Scherrman, Becky Schwendinger, and Library Director Shirley Vonderhaar.

1.    The meeting was called to order at 6:45pm by Board President Angela English.

2.    Agenda:  Barb MOVED “Approval of the Agenda as posted,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None.

3.    Agenda Consent Calendar:
•    Minutes of the March 12th Regular Meeting: corrected to show that the Board’s consensus during the discussion of the Girl Scout request was that overnight activities not be permitted. Dan thanked Karen for her superb work, and apologized for the errors in transcription.
•    Correspondence & Communications: None.
•    Librarian’s Report for March: The Board felt that the slight decline in use was probably attributable to both the miserable weather and the Easter holidays.

•    Bills:
March Claims Report
General Library Claims for April:
March & April Credit Card Claims

•    Budget Reports:
March City Report
March Library Report: The Finance Committee may be reconfiguring the report to better meet the Board’s needs.

•    Trust Account Reports:
March Bank Statement
March Balance Report
Trust Account Expenditure Report

•    March Gifts to the Library Trust Account:

Donation:    $8.76       
In Honor of:      N/A       
From:        Shirley Vonderhaar       
    Restrictions:    Adopt-a-book for specific title   

    Angela thanked Shirley for her gift.

•    Contract Use Reports
Statistics by Residence Area
Statistics by Contract / Service Area

•    Program Reports
March Report on Programs & Attendance
April Calendar of Events
Schedule for Upcoming Programs: Children’s author Fran Kennedy will be at the Library on May 17, and will also be at Xavier.

•    Grants: No report.

•    Friends of the Library: The report of the Friends, noting their recent activities and plans, was distributed.

Betty Anne MOVED “Approval of the Agenda Consent items,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None.

4.    National Library Week: Shirley distributed a poster that listed events, including a “Meet & Greet Reception” on April 18th. The Marketing Committee has prepared invitations and a mailing list for invitees.

5.    Finance Committee: There will be a meeting of the Finance Committees of the Library and the City Council on April 17.

6.    Personnel Committee: No report.

7.     Furnishings Committee: Shirley distributed a list of capital improvement projects and estimated costs. After discussion, Sally MOVED “That the Board request from the City Council an appropriation of $12,300 for library capital expenses, including  $4500 for ongoing woodwork, $7300 for computer upgrades, and $500 for ceiling fans for the workroom.” The motion was seconded and CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None. The Board agreed to consider the remaining projects during FY08-09.

8.     Policy Committee: The Committee distributed copies of proposed policies on Family and Medical Leave and on Children of Employees at the Workplace. After discussion, Barb MOVED, on behalf of the Committee, “Approval of the Family and Medical Leave policy,” which motion was CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None.
    Barb introduced the policy on Children of Employees in the Workplace, and, on behalf of the Committee, MOVED “Approval of the policy.” The motion CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None.


8.    Strategic Planning: The Strategic Plan for FY2008-2010 had been distributed in February. After discussion of the proposed advisory groups, Dan MOVED “Approval of the Plan,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None.

9.    Marketing Committee: Angela reported that the Committee is working with Amy on a logo for the Library, as well as planning for the reception on the 18th.

10.    Meetings and Training:
Upcoming:  Shirley discussed the ICN session for trustees, scheduled for April 23rd. Shirley will see if we can submit questions ahead of time, and will let Board members know.
Recently Attended: Amy has begun her class on Public Library Management.

11.    Oral Presentations: Dan noted that Governor Culver has recently shown some enthusiasm for funding libraries, and Dan encouraged everyone to remind our representatives of the importance of funding the State Library.
    The dinner for members of city boards will be on the 10th.
   
12.    The next regular meeting was scheduled for Wednesday, May 14th, at 6:45pm.

13.    Betty Anne’s motion to adjourn was seconded and CARRIED at 7:18pm. Ayes: Boice, Brant, Digmann, English, Heitzman, Ingles, Knepper, Scherrman, and Schwendinger; Nays: None.




_______________________
Daniel Boice, Secretary