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Minutes 8-12-09

James Kennedy Public Library
Board of Trustees
Minutes of the August 12, 2009, Meeting

The regular monthly meeting of the Board of Trustees of the James Kennedy Public Library was held on Wednesday, August 12, 2009, in the Hoffman Community Room. Present: Angela English, Dan Boice, Sally Brant, Joyce Bries, Barb Heitzman, Brenda Ingles, Becky Schwendinger, Dorothy Digmann, Karen Knepper and Library Director Shirley Vonderhaar.

1.    The meeting was called to order at 7:00 pm by Board President Dan Boice.

2.    Agenda:  Angela MOVED “Approval of the Agenda as posted,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Bries, English, Heitzman, Ingles, Schwendinger, Digmann, Knepper. Nays none.

3.    Agenda Consent Calendar:
•    Minutes of the June 10, 2009 Regular Meeting

•    Correspondence & Communications: received two cards congratulating the library on its rating.

•    June Librarian’s Report:

•    Bills:
June Claims Report
General Library Claims for June
June/July Credit Card Claims

•    Budget Reports:
June City Report
      June Library Report

•    Trust Account Reports:
June Bank Statement
June Balance Report
Trust Account Expenditure Report
           June Donations to the Library Trust Account

From:        Medical Associates
Gift:        $100.00
Restrictions:    Summer Reading   

From:        Tri-Vets   
Gift:        $25.00
Restrictions:    Summer Reading   

From:        Spoden Construction
Gift:        $25.00
Restrictions:    Summer Reading   

From:        Kramer Funeral Home
Gift:        $25.00
Restrictions:    Summer Reading Program


From:        American Trust
Gift:        $25.00
Restrictions:    Summer Reading Program

From:        Shirley Vonderhaar
Gift:        $13.97
Restrictions:    Adopt-a-book program

From:        Leah McCool
Gift:        $100.50
Restrictions:    Adopt-a-book program

From:        Karen Kramer
Gift:        $20.00
Restrictions:    Adopt-a-book program

From:        English Insurance   
Gift:        $25.00
Restrictions:    Summer Reading Program

From:        Meyer Mechanical
Gift:        $25.00
Restrictions:    Summer Reading Program

From:        First Avenue Bakery
Gift:        $25.00
Restrictions:    Summer Reading Program

From:        US Feeds
Gift:        $20.00
Restrictions:    Summer Reading Program

From:        Lisa Gaylor
Gift:        $8.16
Restrictions:    Adopt-a-book program

From:        Mary Pat Knipper
Gift:        $20.00
Restrictions:    Memorial

From:        TACKL bake sale/fundraiser
Gift:        $60.10
Restrictions:    For TACKL use

From:        Anonymous
Gift:        $5.00
Restrictions:    Senior Programming

From:        Vintage Threads
Gift:        $50.00
Restrictions:    Meeting room use donation

The board expressed their thanks for all the donations.



•    Program Reports
June Report on Programs & Attendance
Report on Youth Summer Reading Program Participation

•    Contract Use Report
        Statistics by Residence Area
        Statistics by Contact / Service Area

FY10 Information & Reports
•    Correspondence & Communications:
•    Approve July Librarian’s Report:
•    Bills:
July Claims Report
Library Claims for July
Library Claims for August
July / August Credit Card Claims

•    Budget Reports:
July City Report
July Library Report

•    Trust Account Reports:
July Bank Statement
July Balance Report
Trust Account Expenditure Report FY10
July Donation Report: Pamida Fundraiser distribution of funds – Angela MOVED that $86.00 be used to fund the library Halloween events as in previous years, with the remaining $100.00 to go to TACKL,”  seconded by Sally and CARRIED.  Ayes: Boice, Brant, Bries, English, Heitzman, Ingles, Schwendinger, Digmann, Knepper. Nays none.

•    Grants: Pamida is giving a donation of $500.00 to the library to support children’s programming.

•    Friends of the Library: Taste of the Midwest is scheduled for September 30 assuming they get enough vendors.  They will be serving from 5:30 to 7:30 with cleanup to start at 8:00 pm.

Barb MOVED “Approval of the Agenda Consent items,” which motion was seconded and CARRIED. Ayes: Boice, Brant, Bries, English, Heitzman, Ingles, Schwendinger, Digmann, Knepper. Nays: none.

4.    Report on mail ballot:  8 ballots were returned, all voting to close the library so the library was closed on August 6 and 7, 2009.

5.    Consider Authorizing Annual Closing:  Angela MOVED “That the library director be authorized to close the library annually on a Thursday and Friday in August for cleaning and staff inservice.”  Second by Dorothy and CARRIED. Ayes: Boice, Brant, Bries, English, Heitzman, Ingles, Schwendinger, Digmann, Knepper. Nays: none.
6.    Date for September meeting:  Due to scheduling conflicts it was decided that the regular September meeting would be held on Wednesday, September 16, 2009.

7.    Finance Committee: No report.

8.    Personnel Committee: No report.

9.    Furnishings Committee: The committee will hang the pictures in the library.  Shirley is gathering information regarding the roof leaks.

10.    Policy Committee: The library will need to approve a policy addressing the Sex Offender Law.  Shirley is gathering information on this issue.

11.    Strategic Planning: Dan reported that it is time for a new plan.  We will talk at length on this topic at the next meeting.

12.    Marketing Committee: Shirley showed the new letterhead.  They are looking forward to High Strung Event on Saturday, August 29, 2009. 
   
13.    Meetings and Training:
Upcoming: Town meetings are coming up in September and ILA will be held in October in Des Moines.

Recently Attended:  No report.

14.    Oral Presentations: The Board was encouraged to check out “Geek the Library” at www.geekthelibrary.org.

15.    Angela’s motion to adjourn was seconded and CARRIED at 8:25pm




_______________________
Brenda Ingles, Secretary